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Personal Assistant at a Management Company

Τρίτη, 24 Νοεμβρίου 2015

PERSONAL ASSISTANT A unique event management company - creating experiences - with great scope of business in Greece and abroad, is looking for a personal assistant (PA), and executive secretary for the managing director of the company, who will work closely with him to provide administrative support, and will deal with diverse matters in a very active and project oriented firm. Main scope of duties: secretarial, communications and administrative tasks. Also expected to deal with organizing - implementing a wider agenda of matters of the MD supported - upon demand.
Required skills: Confidentiality, perception, solution and 'doer' mentality, great communication skills, devotion to work, work
Qualifications required:
BSc degree in a business administration/ economics or sociology/psychology field is necessary.
Advanced English, in oral and writing level
Eagerness to learn, and resourcefulness
3 years of experience in a similar position
Tasks include:
Handling office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority; arranging meeting rooms and necessary equipment for meetings including refreshments/coffees for each meeting.
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff. Making follow up calls to ensure delivery of material asked, payments, and other matters to be resolved.
Carrying out specific projects and research;
Being informed and involved in decision-making processes, upon the manager's discretion.
If interested, please send your CV with contact information to: The company wishes to remain anonymous for the time being.
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